Make an Appointment

ISSS offers many services for our student and scholars. If you would like to speak with an advisor, please select the service below for information on how to schedule an appointment with one of our highly trained staff members. If you must miss your scheduled appointment or need to change it, please follow the instructions in your confirmation email.

The ISSS Front Desk is open from 8 a.m. to 5 p.m. Front Desk staff can assist with general questions and most document pick-up. H-1B employees must schedule an appointment to pick up documents.

If you need to discuss immigration related issues, make an international student advising appointment during the hours listed below:

Advising hours

Monday

8:30 - 11:30 a.m.

Thursday

1:30 - 3:30 p.m.

Schedule an appointment

Sponsored Students are individuals who are funded by a government, company, or organization which utilizes 3rd party billing and have signed billing agreements with the International Office. The Sponsored Student Advisor assists with issues involving immigration, financial sponsorship and billing, general insurance and tax questions, and also advises students on questions related to academic progress and personal considerations. Sponsored students are encouraged to make an appointment, but can always email Tina Fiet, Sponsored Student Advisor, to suggest an alternate time that may be more convenient, and for general sponsored student questions.

Note that appointments for sponsored students are required, including for signature services.
Sponsored Student Appointments are available at the following times:

Monday
1:30-3 p.m.
Tuesday
1:30-3 p.m.
Wednesday
10-11:30 a.m.
Thursday
10-11:30 a.m.

Schedule an appointment with the Exchange Student Advisor only if you are on a reciprocal exchange from a partner university. Student interns and visiting scholars should make an appointment with a scholar advisor. For general questions, please email: exchangeadvisor@austin.utexas.edu.

The Exchange Coordinator also has walk-in advising hours for reciprocal exchange students on Wednesdays, 3:30-5 p.m. at the International Office. No appointment is needed, just check in with the front desk. Walk-in advising begins the first week of classes and ends the last week of classes.

You do not need an appointment for the following services, but you do need to come in during international student advising times:

  • Travel Signature on your DS-2019
  • Employment Verification Letter for social security numbers
  • Signing a Q-Drop form (if you will still maintain full-time enrollment)
  • Enrollment Verification Letter

You don’t need an appointment for the following services but you do need to come in during the hours listed below:

Walk-in Services times

Monday

9 - 11:30 a.m.

Tuesday

1:30 - 4 p.m.

Thursday

9 - 11:30 a.m.

Friday

1:30 - 4 p.m.

  • Travel Signature on your I-20 or DS-2019
  • Employment Verification Letter for social security number application
  • Concurrent Enrollment Letter Requests
  • Change of Major I-20
  • Obtain transfer complete I-20
  • Signing a Q-drop form (if you will still maintain full-time enrollment)
  • Enrollment Verification Letter (for Exchange Students)
Walk-in services are not available for sponsored students; please schedule an appointment.

ESL International Student Advisor, Jessica Luhn, accepts appointments with students who are currently enrolled in the ESL program. Current ESL students may come to the ESL Services front desk (International Office, 2nd floor) during normal office hours without an appointment, to request the following:

  • Travel Signatures on I-20s or DS-2019s
  • Employment Verification Letter for social security numbers
  • Enrollment Verification Letter
  • ESL Transcripts & Grade Reports
  • Copies of Receipts or Tuition Payments
  • Signatures on Transfer-In Forms
  • Reprint of lost or stolen I-20s or DS-2019s

The ESL Advisor is available for walk-in advising during the semester in the ESL Classroom Lobby (811 W. 24th Street):

Monday & Wednesday 1-2 p.m.
Thursday 3:30-4:30 p.m.

If you need to schedule an individual appointment outside of these hours, email Jessica Luhn (jluhn@austin.utexas.edu), the ESL Advisor, to set up a one-on-one appointment. For ESL general questions, please email: esl@austin.utexas.edu.

Schedule an appointment for faculty and scholar advising services. Click one of the links below to schedule an appointment:

Insurance Advising Appointments

Schedule an appointment with the Insurance Advisor to assist you with insurance-related matters. Please read the special considerations below before scheduling your appointment.

Monday - 9:00 -11:40 am

Tuesday - 1:20 - 3:40 p.m.

Thursday - 1:20 - 3:40 p.m.

Friday - 9:00 -11:40 am

Special Considerations

  • Same day appointments cannot be facilitated.
  • UTEID and the reason for which you need to see the Insurance Advisor (e.g. to purchase dependent insurance; to discuss waiver options) is required.
  • Completed Insurance Waiver Request forms can be uploaded at Secure Uploader. You DO NOT need to make an appointment.
  • Insurance Waiver Requests may take two weeks for processing. Please do not make appointments to check the status of your waiver request. To check if your waiver request has been approved, view your tuition and fee bill. If you see insurance charges on your tuition and fee bill on the 11th class day (Fall/Spring) or 3rd class day (Summer), please contact the Insurance Advisor immediately.

Tax Lab

Dates: Every Wednesday, February 21, 2018 - April 11, 2018

When: 10 - 12 PM

Where: FAC 327

Tax Lab is an opportunity for international students and scholars to complete their tax returns using GLACIER Tax Prep with a tax volunteer available for any questions that may come up during the tax filing process.

Tax Lab operates on a walk-in basis and no appointment is necessary to attend. Be sure to bring the following to be prepared for Tax Lab:

  • 2017 income documents (Form W-2, Form 1042-S, etc.)
  • Passport number
  • History of entries and exits to and from the United States. A travel history is available from the I-94 website as a guide.

Tax Appointments

Volunteer tax assistance is offered by International Office staff members who have been trained to serve as IRS Volunteer Income Tax Assistance (VITA) volunteers during the tax season. Our services are focused on reviewing the tax forms that you have already completed or answering questions that prevent you from completing your tax return.

  • Appointments must be made in order to meet with a volunteer. No walk-ins will be seen.
  • Appointments for the 2017 tax season are available February 21, 2018 through April 12, 2018 on Wednesdays and Thursdays from 5 - 6 PM.

To schedule a tax appointment, the following must apply:

  1. You have already completed your tax return through GLACIER Tax Prep (GTP) and have printed & completed the tax forms to the best of your ability or
  2. You have a question that is preventing you from completing your tax return.

What to Bring:

  1. Your printed tax return forms that you have already completed via GTP, and
  2. Any income forms (Form 1042-S, Form W-2, etc.) and all other tax forms you may have received.

The filing deadline to submit 2017 tax returns is April 17, 2018.

Schedule a tax appointment by following the instructions below:

  1. Click on the "Events" tab.
  2. Search for "Tax Assistance"
  3. Select a slot that suits your schedule.
    • If no slots fit your schedule, please consider attending Tax Lab for assistance.

Amended/Prior Year Tax Appointments:

Amended tax appointments are available if you need assistance filing a past year's tax return or correcting a prior year's tax return that has already been processed by the IRS. Appointments will be available from February 22, 2018 to April 12, 2018 on Tuesdays from 3 - 5 PM

You must bring the all the prior year's tax documents such as the Form 1040, Form W-2, Form 1042-S, etc. as well as any communication you received from the IRS with you to the appointment.

Schedule an amended tax filing appointment by following the instructions below:

  1. Click on the "Events" tab.
  2. Search "Amended Tax"
  3. Select a slot that suits your schedule.

Appointments & Contact

If you have an extenuating financial circumstance and your question cannot be answered via the financial aid website or the AskUs application, please contact ISSS at intltax@austin.utexas.edu to make an appointment or receive an answer to your inquiry via email. Please note that appointments cannot be made to review individual financial aid applications or to do an in-person interview for a financial award.

Please make sure to either complete the OPT Workshop online or attend an in-person OPT Workshop first.

  1. Click on the 'Event' Tab at the top once logged in.
  2. Type in 'OPT Workshop' in the keyword search.
  3. Click RSVP for any available session

After you have attended an OPT Workshop you can schedule an International Student Advising-OPT Application appointment.