Student Restricted Regions Requests

In addition to registration and insurance requirements of the UT Student Travel Policy to International Locations, all students proposing travel to any location on the Restricted Regions List must have IOC approval.

Generally, UT Austin students may not travel to Restricted Regions for academic, professional or other purposes. The IOC may grant exceptions, but requesting an exception and submitting the documentation does not guarantee travel approval. So do not make travel arrangements until you’ve received the IOC’s final written approval to travel to the designated Restricted Region.

All students proposing travel to Restricted Regions must submit typed travel requests to the IOC. You will need Adobe Reader to access the forms. (Mac users may encounter problems with Preview.) Click the link to download the current version of Adobe Reader.

All Category 1, 2 and 3 student requests must be signed by your department Chair/Unit Head and Dean/VP. The Dean/VP may delegate this responsibility to another individual in the same office, but whoever assumes this authority must complete IOC training. Students proposing travel to Category 4 locations require the review and signature of the traveler’s Chair/Unit Head, or Study Abroad Program Coordinator when participating in a UT Study Abroad program. UT's list of current Deans and Chairs can be found here

The request form for Categories 1 through 4 must be typed, with the exception of the signature line. If a request is not typed, the IOC may not review.

Category 1, 2, & 3 Request Process

Complete all of the following components of the request package and submit to IOC@austin.utexas.edu

  • Restricted Regions Travel Request Form (FORM MUST BE TYPED)
  • All five required attachments described on page 5 of the Travel Request form
  • Signed Release and Indemnification Agreement
  • Send the request, with all required signatures, to IOC@austin.utexas.edu. 

Category 4 Request Process

Complete the abbreviated Restricted Regions Travel Request - Category 4 Students (FORM MUST BE TYPED) and submit to IOC@austin.utexas.edu. Select cases may be required to complete some or all components of the Category 1, 2, 3 request package.

Request Deadlines

It is important to complete the package and submit it to IOC@austin.utexas.edu by the deadline. UT will not support travel without authorization, and if you turn in your request late, we cannot guarantee you a response in time.

2018

Proposed Departure Date
Deadline for Request Submission
December 4 - December 17
October 10
December 18 - December 31
October 24
January 1 - January 14
November 7
January 15 - January 28
November 21
January 29 - February 11
December 5

 

2019

Proposed Departure Date
Deadline for Request Submission
February 12 - February 27
December 19
February 28 - March 14
January 2
March 15 - March 28
January 16
March 29 - April 11
January 30
April 12 - April 25
February 13
April 26 - May 9
February 27
May 10 - May 23
March 13
May 24 - June 6
March 27

The IOC retains the right to withdraw one's travel authorization if necessary as well as withhold reimbursement and/or take other disciplinary actions for noncompliance with the UT Travel Policy.