Student Restricted Regions Requests

In addition to registration and insurance requirements of the UT Student Travel Policy to International Locations, all students proposing travel to any location on the Restricted Regions List must have IOC approval.

Generally, UT Austin students may not travel to Restricted Regions for academic, professional or other purposes. The IOC may grant exceptions, but requesting an exception and submitting the documentation does not guarantee travel approval. So do not make travel arrangements until you’ve received the IOC’s final written approval to travel to the designated Restricted Region.

All students proposing travel to Restricted Regions must submit typed travel requests to the IOC. You will need Adobe Reader to access the forms. (Mac users may encounter problems with Preview.) Click the link to download the current version of Adobe Reader.

All Category 1, 2 and 3 student requests must be signed by your department Chair/Unit Head and Dean/VP. The Dean/VP may delegate this responsibility to another individual in the same office, but whoever assumes this authority must complete IOC training. Students proposing travel to Category 4 locations require the review and signature of the traveler’s Chair/Unit Head, or Study Abroad Program Coordinator when participating in a UT Study Abroad program.

The request form for Categories 1 through 4 must be typed, with the exception of the signature line. If a request is not typed, the IOC may not review.

Category 1, 2, & 3 Request Process

Complete all of the following components of the request package and submit to IOC@austin.utexas.edu:

  • Restricted Regions Travel Request Form with all required signatures (FORM MUST BE TYPED)
  • All five required attachments described on page 5 of the Travel Request form
    • Send an email to IOC@austin.utexas.edu for instructions regarding the U.S. State Department Travel Warning attachment. 
  • Signed Release and Indemnification Agreement

Category 4 Request Process

Complete the abbreviated Restricted Regions Travel Request - Category 4 Students (FORM MUST BE TYPED) and submit to IOC@austin.utexas.edu. Select cases may be required to complete some or all components of the Category 1, 2, 3 request package.

Request Deadlines

Processing can take four-to-six weeks from the time the request is received until it is approved, but during peak times processing can take six-to-eight weeks.

It is important to complete the package and submit it to IOC@austin.utexas.edu by the deadline. UT will not support travel without authorization and if you turn in your request late we can’t guarantee you a response in time.

Proposed departure date
Deadline for Submission
April 10 - April 23
February 14
April 24 - May 07
February 28
May 08 - May 21
March 14
May 22 - June 04
March 28
June 05 - June 18
April 11

 

The IOC retains the right to withdraw one's travel authorization if necessary as well as withhold reimbursement and/or take other disciplinary actions for noncompliance with the UT Travel Policy.