In addition to registration and insurance requirements of the UT Student Travel Policy to International Locations, all students proposing travel to any location on the Restricted Regions List must have IOC approval.
Generally, UT Austin students may not travel to Restricted Regions for academic, professional or other purposes. The IOC may grant exceptions, but requesting an exception and submitting the documentation does not guarantee travel approval. So do not make travel arrangements until you’ve received the IOC’s final written approval to travel to the designated Restricted Region.
All students proposing travel to Restricted Regions must submit typed travel requests to the IOC. You will need Adobe Reader to access the forms. (Mac users may encounter problems with Preview.) Click the link to download the current version of Adobe Reader.
All Category 1, 2 and 3 student requests must be signed by your department Chair/Unit Head and Dean/VP. The Dean/VP may delegate this responsibility to another individual in the same office, but whoever assumes this authority must complete IOC training. Students proposing travel to Category 4 locations require the review and signature of the traveler’s Chair/Unit Head, or Study Abroad Program Coordinator when participating in a UT Study Abroad program.
The request form for Categories 1 through 4 must be typed, with the exception of the signature line. If a request is not typed, the IOC may not review.
Category 1, 2, & 3 Request Process
Complete all of the following components of the request package and submit to IOC@austin.utexas.edu:
- Restricted Regions Travel Request Form with all required signatures (FORM MUST BE TYPED)
- All five required attachments described on page 5 of the Travel Request form
- Signed Release and Indemnification Agreement
- Send the request, with the student signature ONLY to IOC@austin.utexas.edu.
Category 4 Request Process
Complete the abbreviated Restricted Regions Travel Request - Category 4 Students (FORM MUST BE TYPED) and submit to IOC@austin.utexas.edu. Select cases may be required to complete some or all components of the Category 1, 2, 3 request package.
Request Deadlines
Processing can take four-to-six weeks from the time the request is received until it is approved, but during peak times processing can take six-to-eight weeks.
It is important to complete the package and submit it to IOC@austin.utexas.edu by the deadline. UT will not support travel without authorization and if you turn in your request late we can’t guarantee you a response in time.
- Proposed departure date
- Deadline for Submission
- May 08 - May 21
- March 14
- May 22 - June 04
- March 28
- June 05 - June 18
- April 11
- June 19 - July 02
- April 25
- July 03 - July 16
- May 09
The IOC retains the right to withdraw one's travel authorization if necessary as well as withhold reimbursement and/or take other disciplinary actions for noncompliance with the UT Travel Policy.
