Restricted Regions Travel Policy

What To Know About Restricted Regions Travel And UT’s Travel Policy

While all travel abroad has inherent risks, some parts of the world pose heightened risks to the health and safety of travelers. UT believes that an international experience is essential to our academic mission; thus, the International Oversight Committee (IOC) created the Restricted Regions Travel Policy in order to safeguard the well-being of students, faculty, and staff going abroad.


The University of Texas at Austin uses the UTS 190 International Travel Policy to provide a framework for our institutional oversight that promotes the health, safety, and security of UT travelers and initiatives abroad. This replaces the 2010, 2011, and 2014 Chancellor's directives relating to international travel health, safety, and security.


The IOC reserves the authority to impose additional requirements before approving a request to travel abroad (e.g. obtain a health or disciplinary clearance, restrict travel to specified areas of concern, etc.) Without strict guidelines, UT Austin cannot protect the safety of its students, faculty, and staff. Strict adherence to the policy is our way of keeping our community safe.


Penalties for Violations of Travel Policy

The University will not support travel that takes place without adhering to the requirements of the Travel Policy. To receive credit for coursework taken or research conducted (including thesis or dissertation research) in a Restricted Region, UT Austin students must obtain IOC approval prior to travel. Violators may be denied credit or face non-academic sanctions.


All students (undergraduate and graduate) who violate the travel policy will be referred to the Dean of Students/Student Conduct and Academic Integrity for disciplinary action. Your Department/Dean will also be notified. Any reimbursement from the University for unapproved travel is strictly prohibited. For graduate students applying for graduation who have traveled to a Restricted Region without approval, your graduation timeline may be impacted.


Who does the UT Travel Policy apply to?

Any person or group applying to travel to a Restricted Region as a UT Austin student, faculty, or staff member must follow the IOC’s process and deadlines to receive approval. This does not include personal/vacation travel that is unaffiliated with UT Austin.

Students

You must abide by UT’s Travel Policy if you are a UT Austin undergraduate or graduate student traveling internationally, individually or in a group, with or without University funding, for any UT-sponsored, UT-administered, or UT-related activity or program.

This includes but is not limited to:

  • Conducting research
  • Internships
  • Field studies
  • Service learning
  • Conferences
  • Volunteer, experiential, or work programs sponsored, endorsed, promoted, or administered by UT

Programs

UT-organized events and programs, with or without University funding, must abide by UT’s travel policy. If you are unsure if your travel would be considered a part of a program, please visit our FAQ page or email IOC@austin.utexas.edu

This includes but is not limited to:

  • Official study abroad programs
  • Recognized student organization trips abroad
  • Class field trips
  • Volunteer, experiential, or work programs sponsored, endorsed, promoted, or administered by UT

Faculty & Staff

UT Austin faculty and staff traveling internationally, with or without University funding, to conduct University business as a faculty or staff member must abide by UT’s travel policy.


 This includes but is not limited to:

  • Participation in research
  • Conferences
  • Teaching endeavors