Important Dates for Exchange Students

IBC

To comply with immigration requirements, you’ll need to attend the Exchange Student International Briefing and Check-In (IBC) once you arrive in Austin. You will not be able to register for classes until you have attended IBC.

Register for IBC

Orientation

In addition, we have an orientation for all new international students that provides valuable information about UT and the Austin area. We provide many social events that allow students to explore UT, Austin and Texas.

Our Orientation page has a comprehensive list of all Orientation and Welcome Week Events social events. Ongoing social events and excursions around Texas can be found on the Programs & Events page.

Spring 2018

  • Oct. 1 - Applications for spring 2018 exchange students due.
  • Jan. 4 - This is the start date that will be listed on your DS-2019. You may enter the United States up to 30 days prior to this date. Students should visit the Immunization Clinic for newly arriving students at the University Health Center as soon as possible after arrival.
  • Jan. 5 - International Student Orientation.
  • Jan. 4 or Jan. 8 - Reciprocal Exchange Student International Briefing & Check-In (IBC). Attendance of one session is required of all exchange students.
  • Jan. 9 - Registration Begins. Check your Registration Information Sheet (RIS) for your specific access period. Please note that you will be able to register only if you have cleared your bars, including Exchange IBC, by this date.
  • Jan. 9 - Exchange Student Reception 3-5 p.m. at Neill-Cochran House, 2310 San Gabriel Street. The Neill-Cochran House is a historic home from 1855 walking distance from UT. Meet your exchange student peers for an informal gathering, snacks provided. 
  • Jan. 12 - Payment Deadline. While reciprocal exchange students pay tuition at their home universities, there will be a health insurance fee and an international student fee on the tuition and fee bill page. Even if no fees appear on your fee bill, you must confirm your enrollment or “zero fee bill” to finalize registration. If payment arrangements or confirmation of your zero fee bill are not made by 5 p.m. on this date, your course registration will be dropped.
  • Jan. 16 - Spring classes begin.
  • Jan. 18 and 25 - Exchange Volunteer Project 5-8 p.m. Here is a chance to give back to the local community. We will be distributing food to the needy at a food pantry. A link to sign up will be sent by email.
  • Jan. 24 - Study Abroad Fair 10 a.m. - 3 p.m, Gregory Gym Plaza. UT students will be looking for study abroad programs. Volunteer to answer questions about your home country and university.
  • Feb. 13 - Exchange Meetup 5:30-6:30 p.m.. Catch up with other exchange students at Torchy's Tacos, 2801 Guadalupe St. Tex-Mex snacks will be provided by the International Office.
  • Mar. 20 - Exchange Meetup 5:30-6:30 p.m. Exchange students will meet for free coffee at Lucky Lab Coffee Co., 2420 San Antonio Street. 
  • Apr. 10 - Exchange Meetup 5:30-6:30 p.m. Help send off UT students leaving for their exchange programs abroad. You might meet UT students on their way to your home university! Free pizza at Austin Pizza, 2324 Guadalupe Street.
  • Apr. 28 - Exchange mural project. Leave your mark on Austin! Details to come.
  • May 19 - For students whose last semester is spring 2018, this date will be listed as the end date on your DS-2019. You may stay in the United States in J-1 status up to 30 days beyond this date. The end date cannot be extended for travel purposes. If you depart the U.S. after this date you may not reenter in J-1 status.

Fall 2017

  • Aug. 17 - This is the start date that will be listed on your DS-2019. You may enter the United States up to 30 days prior to this date. Students should visit the Immunization Clinic for newly arriving students at the University Health Center as soon as possible after arrival to remove the medical clearance bar.
  • Aug. 18 - International Student Orientation.
  • Aug. 17 or 23 - Exchange Student International Briefing & Check-In (IBC). Attendance at one of these session is required of all exchange students. Business exchange students will attend a separate session.
  • Aug. 21 - Business Exchange Student International Briefing & Check-In (IBC). No sign up required, this session is required for all BBA and MBA exchange students. Session will be held 9:30-11 a.m., MEZ 1.306.
  • Aug. 24 - Exchange Student Reception 3-5 p.m., Student Activity Center Black Box Theater. Meet your exchange student peers for an informal gathering, snacks provided.
  • Aug. 25 - Registration Begins. Check your Registration Information Sheet (RIS) for your specific access period. Please note that you will be able to register only if you have cleared your bars, including Exchange IBC, by this date.
  • Aug. 29 - Payment Deadline. While reciprocal exchange students pay tuition at their home universities, there will be a health insurance fee and an international student fee on the tuition and fee bill page. Even if no fees appear on your fee bill, you must confirm your enrollment or “zero fee bill” to finalize registration. If payment arrangements or confirmation of your zero fee bill are not made by 5 p.m. on this date, your course registration will be dropped.
  • Aug. 30 - Fall Classes Begin.
  • Sept. 14 - Exchange Volunteer Project 5-7:30 p.m. Help distribute food to the needy at the local food pantry.
  • Dec. 23 - For students whose last semester is fall 2017, this date will be listed as the end date on your DS-2019. You may stay in the United States in J-1 status up to 30 days beyond this date. The end date cannot be extended for travel purposes. If you depart the U.S. after this date you may not reenter in J-1 status.
  • Mid-Feb.- Unofficial grade reports sent to home universities. Students requiring an official transcript should order it directly from the Registrar.