Creating a Culture of Safety
This information is intended to assist University faculty and staff prepare for and coordinate a safe program abroad. Staff in the International Office can assist you during program development as well as in the event of an emergency. The resources below will help you establish a culture of safety before departure and prepare you to handle an emergency abroad.
In an Emergency
UT Austin has 24/7 emergency support for faculty, staff and students. Bookmark this page for important information and phone numbers. For all incidents that take place abroad, you must complete the Incident Report and submit it to UT Global Risk and Safety.
Study Abroad Program Safety and Security Assessment (SAPSSA)
All courses or academic programs or non-academic UT affiliated programs that are administered with the IO or independent of IO must submit a Study Abroad Program Safety & Security Assessment along with a proposed program itinerary so that our Global Risk and Safety specialists may review and consider potential health, safety and security risks associated with the program.
The University of Texas System requires all travel to countries with U.S. Department of State Travel Warnings to be reviewed and approved by the University's International Oversight Committee (IOC). The Restricted Regions Policy outlines the procedures that all students, faculty and staff must follow to ensure their international travel complies with the UT System directive.
Emergency Response Plan
Thirty days prior to departure, program directors must submit an Emergency Response Plan (ERP). The ERP contains the program's emergency information, the itinerary/schedule, as well as a student roster including cell phone numbers.
Students participating in approved University programs are bound to the terms outlined in the Responsibility of Participation, Code of Conduct and the Misconduct Resolution Policy. Faculty dealing with conduct issues abroad should refer to this documents and contact Study Abroad for further guidance. Study Abroad will then liaise with the Dean of Student's Office.
Student Responsibilities of Participation & Code of Conduct
Misconduct Resolution Policy
Title IX Requirements
All faculty, staff and students serving in TA or GA roles with study abroad programs, as well as program and resident directors, are required to comply with Title IX requirements. This includes serving as Responsible Employees and reporting all Title IX related incidents (past or present). Responsible Employees cannot maintain confidentiality but can protect privacy. Title IX protects against sexual harassment, sexual discrimination, sexual misconduct, sexual assault, dating/domestic violence, stalking, and retaliation.
Clery Act Requirements
All faculty, staff and students serving in TA or GA roles with study abroad programs, as well as program and resident directors, are required to comply with requirements set forth in the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. This includes acting in the role of a Campus Security Authority, incident reporting, and fire safety.
Faculty & Staff Insurance Information
The Overseas Insurance program does not cover faculty and staff traveling abroad with students. Faculty and staff who have their insurance through the University should review their BlueCross BlueShield coverage prior to departure. BCBS has in-network providers in many major international cities, and they are able to pay providers directly for major medical expenses. However, faculty and staff members should be prepared to pay out of pocket for minor medical needs and then submit a claim for reimbursement. International SOS can assist with finding providers and billing BCBS on your behalf when traveling on official university business (+1-215-942-8059/8478).
If you are interested in purchasing supplementary international insurance while abroad on official university business, the list below can serve as a starting point for your research. These plans are not connected to our student plan and all questions should be referred directly to the respective provider.
- Cultural Insurance Services International (CISI)
- AHP Patriot Travel Medical Insurance
- HTH Worldwide Insurance
Fire Prevention and Safety
A fire safety inspection is required for any faculty-led study abroad program in a location where students will reside for one month or more. Complete one of the following forms: