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Procedures For Requesting Travel Authorization: Graduate Students


In general, UT Austin students may not travel to Restricted Regions for either academic, professional or other purposes.  However, the International Oversight Committee (IOC) may grant exceptions to the general rule on a case-by-case basis. Please note that requesting an exception and submitting the appropriate documentation for IOC’s review does not guarantee travel approval. The IOC strongly recommends that no travel arrangements be made until the UT Austin student has received the IOC’s final written approval to travel to the designated Restricted Region.

All graduate students proposing travel to Restricted Regions must submit travel requests to the IOC. You will need Adobe Reader to access the forms. Click the link to download the current version of Adobe Reader.


Complete the full request package (outlined below) and submit to The graduate student Category 1, 2, & 3 request package entails:

  • Complete Restricted Regions Travel Request Form with all required signatures
  • Student letter addressing academic rationale and safety preparedness, with details of ISOS Travel Security Briefing
  • Departmental letter of support and explanation of academic rationale – Category 1 and 2 only
  • Printed copies of U.S. Department of State (Section 5-A) and International SOS (section 5-B) content
  • Signed Release and Indemnification Agreement

    NEW - By request: Click here for detailed instructions to aid in completing the Category 1, 2, & 3 request package.


    Simply complete the abbreviated Restricted Regions Travel Request - Category 4 Students and submit to Select cases may be required to complete some or all components of the Category 1, 2, 3 request package.


    Complete request packages with all supporting documentation and required signatures should be submitted via email to no later than the deadlines posted below. This allows ample time for the IOC to review and for individuals to finalize travel arrangements. Late requests cannot be guaranteed a response prior to departure date.

    Proposed departure date: Deadline for submission:
    September 15 - September 28 August 4
    September 29 - October 12 August 18
    October 13 - October 26 September 1
    October 27 - November 9 September 15
    November 10 - November 23 September 29
    November 24 - December 7 October 13
    December 8 - December 21 October 27

    The IOC retains the right to withdraw one's travel authorization, if necessary. UT reserves the right to withhold reimbursement and/or take other disciplinary actions for noncompliance with the UT Travel Policy.

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    Please note that submitting this request to the IOC does not guarantee approval to travel to a Restricted Region. We strongly advise that you do not purchase any travel prior to receiving IOC approval.