the univeristy of texas at austin

Follow Us facebook twitter:

ut global risk and safetyio

Procedures For Requesting Travel Authorization: Graduate Students

mask

In general, UT Austin students may not travel to Restricted Regions for either academic, professional or other purposes.  However, the International Oversight Committee (IOC) may grant exceptions to the general rule on a case-by-case basis. Please note that requesting an exception and submitting the appropriate documentation for IOC’s review does not guarantee travel approval. The IOC strongly recommends that no travel arrangements be made until the UT Austin student has received the IOC’s final written approval to travel to the designated Restricted Region.

All graduate students proposing travel to Restricted Regions must submit travel requests to the IOC. You will need Adobe Reader to access the forms. Click the link to download the current version of Adobe Reader.

 

CATEGORY 1, 2, & 3 REQUEST PROCESS

Complete the full request package (outlined below) and submit to IOC@austin.utexas.edu. The graduate student Category 1, 2, & 3 request package entails:

  • Complete Restricted Regions Travel Request Form with all required signatures
  • Student letter addressing academic rationale and safety preparedness, with details of ISOS Travel Security Briefing
  • Departmental letter of support and explanation of academic rationale – Category 1 and 2 only
  • Printed copies of U.S. Department of State (Section 5-A) and International SOS (section 5-B) content
  • Signed Release and Indemnification Agreement

    NEW - By request: Click here for detailed instructions to aid in completing the Category 1, 2, & 3 request package.

    CATEGORY 4 REQUEST PROCESS

    Simply complete the abbreviated Restricted Regions Travel Request - Category 4 Students and submit to IOC@austin.utexas.edu. Select cases may be required to complete some or all components of the Category 1, 2, 3 request package.

    REQUEST DEADLINES

    Complete request packages with all supporting documentation and required signatures should be submitted via email to IOC@austin.utexas.edu no later than the deadlines posted below. This allows ample time for the IOC to review and for individuals to finalize travel arrangements. Late requests cannot be guaranteed a response prior to departure date.

    Proposed departure date: Deadline for submission:
    March 17 – March 30 January 27
    March 31 - April 13 February 10
    April 14 - April 27 February 24
    April 28 - May 11 March 10
    May 12 - May 25 March 24
    May 26 - June 8 April 7
    June 9 - June 22 April 21

    The IOC retains the right to withdraw one's travel authorization, if necessary. UT reserves the right to withhold reimbursement and/or take other disciplinary actions for noncompliance with the UT Travel Policy.

    Normal 0 false false false EN-US X-NONE X-NONE

    Please note that submitting this request to the IOC does not guarantee approval to travel to a Restricted Region. We strongly advise that you do not purchase any travel prior to receiving IOC approval.