In general, UT Austin students may not travel to Restricted Regions for either academic, professional or other purposes. However, the International Oversight Committee (IOC) may grant exceptions to the general rule on a case-by-case basis. Please note that requesting an exception and submitting the appropriate documentation for IOC’s review does not guarantee travel approval. The IOC strongly recommends that no travel arrangements be made until the UT Austin student has received the IOC’s final written approval to travel to the designated Restricted Region.
All graduate students proposing travel to Restricted Regions must submit travel requests to the IOC. You will need Adobe Reader to access the forms. Click the link to download the current version of Adobe Reader.
CATEGORY 1, 2, & 3 REQUEST PROCESS
Complete the full request package (outlined below) and submit to IOC@austin.utexas.edu. The graduate student Category 1, 2, & 3 request package entails:
- Complete Restricted Regions Travel Request Form with all required signatures
- Student letter addressing academic rationale and safety preparedness, with details of ISOS Travel Security Briefing
- Departmental letter of support and explanation of academic rationale – Category 1 and 2 only
- Printed copies of U.S. Department of State (Section 5-A) and International SOS (section 5-B) content
- Signed Release and Indemnification Agreement
NEW - By request: Click here for detailed instructions to aid in completing the Category 1, 2, & 3 request package.
CATEGORY 4 REQUEST PROCESS
Simply complete the abbreviated Restricted Regions Travel Request - Category 4 Students and submit to IOC@austin.utexas.edu. Select cases may be required to complete some or all components of the Category 1, 2, 3 request package.
Complete request packages with all supporting documentation and required signatures should be submitted via email to IOC@austin.utexas.edu no later than the deadlines posted below. This allows ample time for the IOC to review and for individuals to finalize travel arrangements. Late requests cannot be guaranteed a response prior to departure date.
|Proposed departure date:||Deadline for submission:|
|November 25 - December 8||October 7|
|December 9 - December 22||October 21|
|December 23 - January 5||November 4|
|January 6 – January 19||November 18|
|January 20 – March 2||December 2 *|
|March 3 – March 16||January 13|
|March 17 – March 30||January 27|
* NOTE: Requests received after December 2 will be reviewed in the second half of January.
The IOC retains the right to withdraw one's travel authorization, if necessary. UT reserves the right to withhold reimbursement and/or take other disciplinary actions for noncompliance with the UT Travel Policy.