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Travel Authorization

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STOP: Before beginning, students must determine if they are traveling to any country currently on the UT-Restricted Regions List.

  • Students traveling to Category 1, 2 or 3 UT-Restricted Regions must request International Oversight Committee (IOC) Approval only.  These students will not submit any additional travel request forms other than the IOC Approval paperwork.  (These students do not need to follow any additional steps listed below on this page)

  • Students traveling to Category 4 UT-Restricted Regions must request International Oversight Committee (IOC) Approval, and follow the steps for travel authorization listed below (the ITRAF process).  Students are advised to work on both processes at the same time.

Students who are not traveling to UT-Restricted Regions are required only to complete the steps for travel authorization listed below:

    Steps to Obtain Authorization for Travel Abroad

    STEP 1. Review and Complete your International Travel Request Authorization Form below:

        STEP 2 . Obtain the appropriate signatures and collect any needed additional documents.  Submit all completed forms and documents to UT Study Abroad via email. (forms may be scanned and emailed, faxed or dropped off at Study Abroad in the UT International Office)

        Students: please include your destination(s), UT EID, and travel dates in the subject line of your email (Example: “Travel to France (EID) 8/30-9/15"), and your full name and EID on all attachments (Example: "Joe Smith (EID) ITRAF-Docs".

        • Mailing Address: PO Box A, Austin, TX 78713-8901

        • Physical Address: International Office, 2400 Nueces St., Suite B, Austin, TX 78705

        • Fax #: 512-232-4363

        • Campus Mail Code: A7000

        STEP 3. Review the UT Overseas Insurance Website for information on student's coverage while abroad.

        • All eligible students are automatically enrolled in UT Overseas Insurance plan and pay the associated fee ($19/per week).  These charges are not included in student tuition, and will appear on a student's What I Owe webpage.
        • Students will be charged for each semester of travel individually.  This means that if a student is studying/researching abroad for continuous academic periods, the student will see a separate charge for each academic period on his/her What I Owe page.

        STEP 4. View the Online Travel Workshop

        • (turn up your volume and click the arrow to advance slides)

        STEP 5. Await for confirmation of International Travel Authorization via Email before departing the country.  

        • If traveling to a UT-Restricted Region, travel authorization cannot be granted until your IOC Approval process is complete.
        • Estimated processing time for authorization is 2-3 weeks - please plan accordingly.

        NOTE REGARDING UT INTERNATIONAL STUDENTS TRAVELING ABROAD : International students returning to their home country are not eligible for Overseas Insurance.


        Last Updated August 2013