Initiating Agreements | Proposing a Faculty-led Program | Departmentally Administered Faculty-led Programs | Study Abroad Safety & Security Assessment | Resources

Study Abroad in the International Office, reporting to the Vice Provost for International Activities, is responsible for assisting academic units with establishing and maintaining contracts that directly support student mobility for academic credit.

Note: The University of Texas does not enter into contractual relationships for the purpose of facilitating a single student's academic initiative. Individual students needing University support should work with their department chair and dean. Some needs may require review by UT Legal Affairs.

Establishing a new contractual partnership for student mobility is a multi step process:

1. Meet with the Director or Assistant Director of Study Abroad
2. Complete an Approval Considerations Questionnaire
3. Complete the Student Exchange Agreement Worksheet or the Affiliation Agreement Worksheet
4. Complete the Course Equivalency Worksheet
5. Review of all documents by Study Abroad
6. Review of proposal by the Study Abroad Advisory Committee
7. Review by partner and possibly both legal teams
8. Agreement is dually signed by both parties.

Proposing a Reciprocal Exchange Agreement

Faculty, departments or colleges/schools may request a new Reciprocal Exchange Agreement by completing the documents and steps listed above. Once documents 2, 3 and 4 above are completed and signed, please forward to them to the student exchange contact (Bob Micks) listed above. The student exchange contact will then facilitate steps 5-9.

All new exchange partnerships include a statement that the University of Texas must send students first to the foreign country before any foreign students may be received by UT. This practice has been put into place to ensure that departments, colleges and schools have a plan for sustaining recruitment for the partnership and to ensure that UT Austin can maintain balanced mobility.

New reciprocal exchanges must be fully executed/dually signed by December 1 of each year in order to send and receive students for the following fall/year term.

Note: The University no longer enters into overarching general Memorandums of Understanding (2010).

Proposing an Affiliation Agreement

Faculty, departments or colleges/schools may initiate an Affiliation Agreement. Affiliation Agreements differ from Reciprocal Exchange Agreements in that they only pertain to the enrollment of UT students in credit-bearing third party programs abroad.

To begin the sponsoring unit must completing the documents and steps listed above. Once documents 2, 3 and 4 above are completed and signed, please forward to them to the student exchange contact (Bob Micks) listed above. The student exchange contact will then facilitate steps 5-9.

Course Equivalency Worksheet

New exchanges and affiliations require the completion of a Course Equivalency Worksheet. This worksheet provides a means for equating the courses taught at the foreign location to the UT course inventory.  This worksheet is a critical element that helps ensure academic compatibility.

Last Updated: HMT 2/14/2013